Payroll & ERGANI
Digital work card and ERGANI II: employer obligations
Published · 4 min read · NS Accounting & Tax Office
The digital work card moved working-time monitoring to real time. The start and end of each shift are declared electronically, and deviations from declared hours are easy to detect.
Employers must keep shift schedules, pre-declared overtime and every change in employment details up to date in ERGANI II.
Overtime not declared in advance is treated as a violation, regardless of whether it was correctly paid in payroll.
In practice, the safe solution is a simple internal routine: the shift supervisor informs the office of any change the same day, and we handle the declarations.
If you are considering outsourcing the entire process, see when payroll outsourcing to an accounting firm pays off.
If you work with independent contractors, check when a contract for work is considered employment and requires notification in ERGANI II.